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Xero for accountants uk.How do I Invite my Accountant to my Xero Account?

  Email address. What to look for. What are the implications of doing so? The decision about where to find your accountant really comes down to what suits your company best. This means that location is less of an issue.  

Xero for accountants uk

 

There is no disputing it, cloud bookkeeping packages, such as Xero, have revolutionized the business owner to accountant relationship. Gone are the days when business owners had no option but to use pen and paper, spreadsheets or clunky desktop bookkeeping software packages. Take the most advanced of those three older systems, desktop bookkeeping software. In order for your accountant to prepare your year end accounts and tax returns, they would need to ensure that they had the same software installed on their own machine s.

The accountant would then pray that their version of the software was at least as up to date as your version — to ensure data compatibility. Of course, you, the business owner, would probably be paying for this extra work that was not budgeted for. This meant that your bookkeeping was getting out of date by the day — with the process taking weeks or even months. Or worse still, your accountant would forget to remind you not to make changes — resulting in the need to key in all of that lost data again and a whole world of hassle!

As a result, the nature of the accounting software itself was sometimes to blame for the worsening of the client-accountant relationship. Nothing to do with the ability of the accountant to process a set of accounts and tax return. Fast forward to today. All of the above issues have been pretty much eradicated through the introduction of cloud bookkeeping software over the past decade. However, I think that the following sentence sums up the main benefits of using a cloud package like Xero over other types of system….

If you do your own bookkeeping on Xero, then your accountant will need access to that bookkeeping data in order to use it as a basis for forming your year end accounts, tax returns, VAT returns, management accounts etc.

Basically, if you want your accountant to prepare a report for you, then they will need access to your bookkeeping system. The alternative is for them to duplicate the bookkeeping process themselves — resulting in a much higher bill for you as business owner. The simplest and most efficient way of providing your accountant with access to your bookkeeping data, is… well… giving them direct access to that bookkeeping data. You could do — but you would not be maximizing the benefits that Xero provides to the business owner and their accountant.

Your accountant could email you with a long list of reports they would need to prepare the accounts a lot slower , such as:. But if you are going to go down this route, why not go back to the good old days and print the reports off and walk them around to your accountant? You see, the bottom line is that accountants who are Xero partners generally know Xero inside out. It is the bread and butter of their working day.

Accountants know where to look for the data they need in Xero, and they know how to do it quickly. If they have a query with a particular transaction they can find it in a matter of seconds — all without trawling through your paper or PDF report and without needing to trouble you. Letting your accountant access your Xero account directly will keep them working efficiently and it will significantly cut down the amount of time that you are spending answering their queries.

However, Xero have spent a lot of time developing features which minimize the risk of unauthorized entry to your account. Here are a couple of examples:. Firstly, the Xero account owner or another authorized individual can choose the level of access rights that each other user has. It is important that all users, not just your accountant, have access to only the features that they require.

Secondly, Xero give users the option of implementing Two-Factor-Authentication 2FA , which means that as well as using their email address and password combination to log in, they must also authenticate using other means — in this case an authentication app.

You can find more details about setting 2FA up in Xero here. If you are worried about granting access to your Xero account to your accountant, then it will be worthwhile talking to them as well as talking to Xero support team in order to alleviate any of your worries. Here is our quick tutorial which will show you exactly how to add your accountant to your Xero account so that they can interact with your data. Step 1 — Click the Organisation Menu at the top of the page. Step 5 — Fill in the name and email address of your accountant in the provided fields.

Y our accountant will now be sent an email of invitation to your Xero account. If your accountant needs a higher level of access to your account, then you can edit their permission settings by following this simple process:.

Step 1 — Click on your organisation name top left. Step 5 — Click the 3 dots on the right. Step 7 — Change the appropriate permission. There may, on occasion, be a need for you to prevent your accountant from accessing your Xero account data. The most obvious circumstance would be when you change over to a new accountant and you want to ensure that your previous accountant no longer has access to your data.

Our Xero addon, called Xenon Connect, helps you to make sense of your financial data in Xero as well as detecting and cleaning up bookkeeping issues. Invite your accountant to access your Xenon Connect account so that you can work collaboratively in real time on your bookkeeping. For more details, you can sign up for a free trial of Xenon Connect here.

Your email address will not be published. Save my name, email, and website in this browser for the next time I comment. Xero is an excellent piece of accounting software, providing many business owners, both big and small, with quick and practical solutions for their accounting problems.

There is no one single Xero account code that should be used to record any outgoing that relates to computers. This is because computer expenses. All rights reserved - Terms - Privacy. Free Trial. Xenon Connect May 24, Share This Post. Share on facebook. Share on linkedin. Share on twitter. Share on email. However, I think that the following sentence sums up the main benefits of using a cloud package like Xero over other types of system… Faster, Anywhere, Any Time, by Anyone with authority!

Why does my accountant need access to my Xero account? Can I just email Xero reports to my accountant instead? Is letting my accountant have access to Xero safe and secure? Here are a couple of examples: Firstly, the Xero account owner or another authorized individual can choose the level of access rights that each other user has. How to Invite your Accountant to your Xero Account? Here are the steps involved to invite your accountant to Xero How do I edit my Accountant's access rights in my Xero Account?

How do I remove my Accountant from my Xero Account? Here is how you delete your accountant or any other user from your Xero account:. Want to work even closer on Xero with your accountant? Xenon Connect. Xenon Connect detects and cleans up bookkeeping errors in Xero and provides powerful financial insight to keep you firmly in control of your business.

Leave a Reply Cancel reply Your email address will not be published. More To Explore. Xenon Connect February 16, How do I record computer expenses in Xero? Xenon Connect December 6, Accountant or bookkeeper? Take a look at our Partner Programme.

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